---
title: "Manage Extended Properties"
slug: "manage-extended-properties"
description: "This page provides instructions to help administrators create and manage extended properties in Keep."
updated: 2026-06-08T07:55:31Z
published: 2026-06-08T07:55:31Z
canonical: "kb.lasernetgroup.com/manage-extended-properties"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://kb.lasernetgroup.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage Extended Properties

Users, groups, and document definitions have a set of standard properties. However, your organization’s workflow might require them to have additional properties that are unique to your organization. Extended properties are essentially custom fields that enable you to achieve this.

For example, all users (in every Keep system) have **Username**, **Full name**, **Email**, and **Account expiry date** properties. However, you might want to add an **Employee ID** property to the users in your Keep system. To achieve this, you can add **Employee ID** as an extended property for users.

You can add extended properties in the **All Users**, **All Groups**, and **Document Definitions** areas of Keep. Extended properties are object-type-specific. As a result, when you add an extended property in the **All Users** area, it is available only when you create or edit users. Keep administrators can provide and edit values for extended properties when they create and edit users, groups, and document definitions in Keep.

Extended properties can also be used to support third-party application integrations with Keep, because extended properties are included in the relevant Keep REST API responses.

## Add an Extended Property

To add an extended property to Keep, follow these steps:

1. Navigate to the **All Users**, **All Groups**, or **Document Definitions** administration page.
2. Click **Extended Properties** in the upper-right corner.

![The Extended Properties button on the All Users page.](https://cdn.document360.io/c831ef63-c6b3-48ee-b443-3e33644e4e2e/Images/Documentation/add extended property(1).png)
3. Click **New Property**.

![The New Extended Property panel for the All Users page.](https://cdn.document360.io/c831ef63-c6b3-48ee-b443-3e33644e4e2e/Images/Documentation/add extended property details(1).png)
4. Enter a **Label** for the property. **Label** is the extended property’s “display name”. Keep uses this label to identify the property in various parts of the application, such as the editing page for the user, group, or document definition.
5. Enter a **Name** for the property. Keep autogenerates a name, which you can modify. Primarily, Keep uses **Name** internally when processing actions. It is displayed in only some areas in the Keep user interface (such as in the audit log). Name must be unique.
6. Click **Confirm**. Keep adds the property to the extended properties list.

After you create the extended property, you can use it to store data when you create or edit a [user](/v1/docs/manage-users), [group](/v1/docs/manage-groups-and-subgroups), or [document definition](/v1/docs/manage-document-definitions-1).

## Edit an Extended Property

To edit an extended property, follow these steps:

1. Go to the **All Users**, **All Groups**, or **Document Definitions** administration page.
2. Click **Extended Properties** in the upper-right corner.
3. To find a particular extended property in the list, enter its name or label into the **Filter properties** list.
4. Click the extended property that you want to modify.
5. Update its **Label**, **Name**, or both.
6. Click **Confirm**.

## Delete an Extended Property

To delete an extended property, follow these steps:

1. Navigate to the **All Users**, **All Groups**, or **Document Definitions** administration page.
2. Click **Extended Properties** in the upper-right corner.
3. To find a particular extended property in the list, enter its name or label into the **Filter properties** list.
4. Click the menu button (three vertical dots) on the extended property that you want to delete, then select **Delete**.

![The Delete menu item for an extended property.](https://cdn.document360.io/c831ef63-c6b3-48ee-b443-3e33644e4e2e/Images/Documentation/delete an extended property(1).png)
5. The next step depends on whether Keep is currently storing data in that extended property.
  - **If Keep is not storing any data in that property:** In the **Delete Extended Property** window, click **Confirm**.
  - **If Keep is storing data in that property:** In the **Delete Extended Property** window, click **Confirm**. Next, the **Extended property in use** window lists the users, groups, or document definitions that currently store data in that property (and provides the data stored). If you proceed, that data will be removed from those users, groups, or document definitions. To proceed, enter the confirmation text provided, then click **Confirm**.

![The Extended Property in Use window for an extended property displaying the current uses of an extended property intended for deletion.](https://cdn.document360.io/c831ef63-c6b3-48ee-b443-3e33644e4e2e/Images/Documentation/extended property in use message(1).png)