--- title: "Report Life Span - Lasernet FO Connector User Guide" slug: "report-life-span" description: "The Report life span setting can be defined either systemwise (Lasernet > Setup > Report life span) or at report level (Lasernet > Common > Reports)." updated: 2025-11-19T13:33:42Z published: 2025-11-19T13:33:42Z canonical: "kb.lasernetgroup.com/report-life-span" --- > ## Documentation Index > Fetch the complete documentation index at: https://kb.lasernetgroup.com/llms.txt > Use this file to discover all available pages before exploring further. # Report Life Span The **Report life span** setting can be defined either systemwide (**Lasernet** > **Setup** > **Report life span**) or at the report level (**Lasernet** > **Common** > **Reports**). The available operations are: - **Process archive life span** - **Copy** - **Move** - **Cleanup** - **Adjust archive connection** ![](https://cdn.document360.io/c831ef63-c6b3-48ee-b443-3e33644e4e2e/Images/Documentation/image-UP8TJPQC.png) ![](https://cdn.document360.io/c831ef63-c6b3-48ee-b443-3e33644e4e2e/Images/Documentation/image-2WKY5WZA.png) These operations are useful for moving files between different types of storage/archive or from Azure to OnPrem or OnPrem to Azure. It is also possible to move files between different types of Azure Storage, such as to low-cost Azure Storage (Azure Cool Storage/Azure Archive Storage). ### Process Archive Life Span The **Process archive life span** option enables the definition of the life span and determines when files should be moved to alternative storage. To access the **Process archive life span** pane, follow these steps: 1. Navigate to **Lasernet** > **Setup** > **Administration** > **Connections**. 2. Click **Perform operation** and then click **Process archive life span**. ![](https://cdn.document360.io/c831ef63-c6b3-48ee-b443-3e33644e4e2e/Images/Documentation/image-4M2JG6AR.png) | PARAMETERS | Details | | --- | --- | | Only files located in storage | Select a storage (connection) to which files are to be moved. Once the files are moved, records in the Lasernet archive get a reference to the alternative storage. | | Only files that supposed to be moved to storage | (Optional) Select a storage. Files are moved to this storage only if it is the same storage as specified in **Lasernet** > **Setup** > **Report Life span**. Files are moved to the storage after expiring. ![](https://cdn.document360.io/c831ef63-c6b3-48ee-b443-3e33644e4e2e/Images/Documentation/image-1BRRAM1W.png) | | CONDITION | Details | | --- | --- | | File name filter | (Optional) Specify a report name or a part of the report name (prefix filter). | | OPTIONS | Deatils | | --- | --- | | First calculate how many files will be affected | Specify whether to calculate the number and size of the files, with the option to cancel (**Yes**/**No** status). The cancellation option allows skipping the update of the references in the Lasernet archive and does not allow moving files to an alternative storage. | | Maximum files to process | Specify the maximum number of files to process. | | Overwrite existing files | Specify whether to overwrite existing files (**Yes**/**No** status). | Once their expiration date has passed, documents are moved to alternative storage. The current system date is used to calculate the expiration date. The **Report life span** value defined in **Lasernet** > **Setup** > **Parameters** > **General** is used for all reports unless **Report life span** is specified for a specific report. ![](https://cdn.document360.io/c831ef63-c6b3-48ee-b443-3e33644e4e2e/Images/Documentation/image-747Y87VY.png) To define **Report life span** for a specific report, navigate to **Lasernet** > **Common** > **Reports** > **Archive**. ![](https://cdn.document360.io/c831ef63-c6b3-48ee-b443-3e33644e4e2e/Images/Documentation/image-0G7SHDBU.png) ### Archive Copy Files To access the **Copy** functionality, follow these steps: 1. Navigate to **Lasernet** > **Setup** > **Administration** > **Connections**. 2. Click **Perform operation** and then **Copy**. ![](https://cdn.document360.io/c831ef63-c6b3-48ee-b443-3e33644e4e2e/Images/Documentation/image-P5RUFB8B.png) | PARAMETERS | Details | | --- | --- | | From storage | Define a storage (connection) from which files are to be copied. | | To storage | Define a storage (connection) to which files are to be copied. | | CONDITION | Details | | --- | --- | | File name filter | Specify a report name or a part of the report name (prefix filter). (Optional) | | Load files older than | Specify a date from which files are considered older. | | OPTIONS | Details | | --- | --- | | First calculate how many files will be affected | If the status is set to **Yes**, the program calculates the number and size of the files. To cancel, set the toggle to **No**. The cancellation option skips updating the references in the Lasernet archive and does not allow moving files to alternative storage. | | Overwrite existing files | Specify whether to overwrite existing files by setting the toggle to **Yes**/**No**. | | Skip archive update (may break link to archive) | Specify whether to skip updating the entries/records in the Lasernet archive by setting the toggle to **Yes**/**No**. This option also uses the date from the storage, and no data related to the **Load files older than** option is in the Lasernet archive. | | Maximum number of files to process | Specify the maximum number of files to process. | ### Archive Move Files To access the **Move** functionality, follow these steps: 1. Navigate to **Lasernet** > **Setup** > **Administration** > **Connections**. 2. Click **Perform operation**, then **Move**. ![](https://cdn.document360.io/c831ef63-c6b3-48ee-b443-3e33644e4e2e/Images/Documentation/image-0ZR8THSQ.png) | PARAMETERS | Details | | --- | --- | | From storage | Define a storage (connection) from which files are to be copied. | | To storage | Define a storage (connection) to which files are to be copied. | | CONDITION | Details | | --- | --- | | File name filter | Specify a report name or a part of the report name (prefix filter). (Optional) | | Load files older than | Specify a date from which files are considered older. | | OPTIONS | Details | | --- | --- | | First calculate how many files will be affected | If the status is set to **Yes**, the program calculates the number and size of the files. To cancel, set the toggle to **No**. The cancellation option skips updating the references in the Lasernet archive and does not allow moving files to alternative storage. | | Overwrite existing files | Specify whether to overwrite existing files by setting the toggle to **Yes**/**No**. | | Skip archive update (may break link to archive) | Specify whether to skip updating the entries/records in the Lasernet archive by setting the toggle to **Yes**/**No**. This option also uses the date from the storage, and no data related to the **Load files older than** option is in the Lasernet archive. | | Maximum number of files to process | Specify the maximum number of files to process. | ### Archive Delete Files To clean up Azure Storage, the process must be set up. This can be done in the **Delete files** pane. 1. Navigate to **Lasernet** > **Setup** > **Administration** > **Connections**. 2. Select a storage connection. 3. Click **Browse** > **Action**, and select **Cleanup** from the dropdown to open the **Delete files** pane. ![](https://cdn.document360.io/c831ef63-c6b3-48ee-b443-3e33644e4e2e/Images/Documentation/image-VHZBMHMO.png) ![](https://cdn.document360.io/c831ef63-c6b3-48ee-b443-3e33644e4e2e/Images/Documentation/image-H3T02DAW.png) ![](https://cdn.document360.io/c831ef63-c6b3-48ee-b443-3e33644e4e2e/Images/Documentation/image-ZQHTE00J.png) | PARAMETERS | Details | | --- | --- | | From storage | Define a storage (connection) from which files are to be copied. | | To storage | Define a storage (connection) to which files are to be copied. | | CONDITION | Details | | --- | --- | | File name filter | Specify a report name or a part of the report name (prefix filter). (Optional) | | Load files older than | Specify a date from which files are considered older. | | OPTIONS | Details | | --- | --- | | First calculate how many files will be affected | If the status is set to **Yes**, the program calculates the number and size of the files. To cancel, set the toggle to **No**. The cancellation option skips updating the references in the Lasernet archive and does not allow moving files to alternative storage. | | Overwrite existing files | Specify whether to overwrite existing files by setting the toggle to **Yes**/**No**. | | Skip archive update (may break link to archive) | Specify whether to skip updating the entries/records in the Lasernet archive by setting the toggle to **Yes**/**No**. This option also uses the date from the storage, and no data related to the **Load files older than** option is in the Lasernet archive. | | Maximum number of files to process | Specify the maximum number of files to process. | | Delete archive records if files do not exist | Specify whether to delete any entries in the Lasernet archive for which no corresponding file exists. | | Batch bulk size | A best practice is to perform the cleanup process by defining the batch task. Lasernet FO Connector enables you to specify the **Batch bulk size** value, which identifies how many entries/records to include in each batch task. This option is recommended if you experience slow performance when cleaning up Azure storage with a high volume of records. | ![](https://cdn.document360.io/c831ef63-c6b3-48ee-b443-3e33644e4e2e/Images/Documentation/image-65YLOIIS.png)